FINANCE & ACCOUNTING MANAGER
(all genders)

Finance & Accounting

• Manage the full accounting cycle including accounts payable, accounts receivable, general ledger, and bank reconciliations.

• Prepare monthly, quarterly, and yearly financial statements and balance sheets according to HGB (or applicable local standards).

• Coordinate with external tax advisors, payroll providers, and financial authorities in DE & PT.

• Monitor invoices, prepare payments, reconcile accounts, and ensure timely processing of all financial transactions.

• Handle VAT topics (Germany & Portugal), including correct VAT coding, cross-border invoicing, and monthly/quarterly submissions.

Billing & Project Controlling

• Create client invoices (retainers, projects, production costs).

• Prepare budgets, cost estimates, and project forecasts in collaboration with the PM team.

• Review supplier invoices for accuracy, contract alignment, and budget compliance.

• Manage PO structures, splits, VAT differences, and internal cost allocations.

• Monitor MOCO time tracking and prepare monthly billing reports.

Financial Reporting & Analysis

• Prepare monthly management reports including P&L, cashflow, and financial forecasts.

• Oversee cost development across clients, vendors, and internal operations.

• Support the annual financial audit and handle all required documentation.

• Conduct cost analyses, margin checks, and profitability evaluations.

Compliance & Administration

• Ensure compliance with German and Portuguese accounting and tax regulations.

• Manage financial documentation, insurance files, subscriptions, and recurring costs.

• Maintain internal financial structures, folders, and reporting processes.

• Prepare documents for payroll, HR updates, and government submissions.

• Completed commercial education or a university degree in Accounting, Finance, or Business Administration.

• Ideally: further qualification such as Certified Accountant / Accountant.

• Several years of experience in accounting, preferably in an agency or international SME.

• Strong knowledge of accounting principles, VAT rules, and financial compliance (optional in DE a strong plus).

• Proficient in accounting tools (Datev, Lexoffice, or similar) and comfortable with Google Workspace & Excel (pivot tables, formulas, forecasting).

• Very organized, reliable, detail-oriented, and able to work independently.

• Strong communication skills and confidence working with management, suppliers, and tax advisors.

• Fluent in English and Portuguese (German is a bonus). 

• A responsible role with direct impact and decision-making space

• Hybrid or remote work models depending on your location

• Competitive salary and growth opportunities

• A creative, international team with flat hierarchies

• A dynamic work environment with meaningful projects